Free tool for therapists
A drag-and-drop tool for working through caseload changes without touching your real calendar.
Designed for desktop - not functional on mobile.
Once you have a full practice, making big changes gets complicated. If you're about to get licensed, move offices, or come back from leave - or just ready to overhaul your schedule - suddenly you're holding a dozen moving pieces. Doing that inside your real calendar is stressful. This is a scratchpad. Move things around freely, have the conversations with clients, keep adjusting until it all fits. Touch your real calendar once you know it works.
Click one of the color-coded appointment types and label it, then add it to the pool on the left. Once you load some clients into the pool, drag them onto the grid and drop the block at any hour or half-hour. Move things around freely - nothing here touches your real calendar. When a client confirms their slot, click the ? on their card and it flips to a ✓ with a thin outline, so you can see at a glance what's settled and what's still in play.
The Save Schedule button won't work in this preview. To save your work, download the file below.
The first was when I left Well Clinic and went into private practice. I was holding around twenty clients and genuinely didn't know how many would want to follow me to a new location or rearrange their schedules. I worked through the possibilities with pen and paper before any conversations happened, it worked, but this would have made it a lot easier.
They all came with me, as it turned out. But I didn't know that yet.
The second time was coming back to the office after COVID. Everyone's life had shifted. Mine had too. What had worked before didn't anymore.
The third time was when I moved to the river and needed to consolidate my remote clients onto the same day to make maintaining my San Francisco office sustainable. That meant asking people to shift and keeping track of what was settled while the puzzle came together. So I built this.
No app, no account, no subscription - just an HTML file you open in your browser, hosted locally on your machine.
Once you're working from a local file: changes autosave and will survive closing the tab, but only if you reopen the same file in the same browser. Don't count on it. Hit 💾 Save Schedule whenever you want to be sure. It creates a new file with your current layout, and that's your real save.
If you found this useful, there's more where it came from. I'm a California LMFT who trained in somatic psychology and has spent fourteen years developing a practice at the intersection of somatic and psychodynamic work. I have a running argument with the way psychotherapy has been commodified. I write about the economics and ethics of the field, build tools like this one, and offer supervision and consultation to therapists who want to think more carefully about what they're doing and why.
Come find me